How to File 100 Business Cards in 15 Minutes...and Find Them Again
Here's how to file your business cards very, very quickly, and then find them again when you need them.
You'll Need 3 Things:
1. A stack of business cards
2. A cell phone
How to File 100 Business Cards in 15 Minutes...
2. Find your Evernote email address
Every Evernote account comes with its own unique email address. Send an email to this address, and it goes right into your Evernote account. To find out what your address is, open Evernote, and go to Tools -> Account Info and see the field "Email notes to:". It will say something like firstname.lastname@example.org.
Add this email to the address book on your cell phone.
3. Take a photograph of the business card ...
...using your cell phone. Email it to your Evernote account.
When you open Evernote, you'll see the picture of the business card that you just emailed. Good job!
If you have a stack of business cards to get through, it takes about 15 minutes to do 100 cards this way. And it's great when you're on the road - after the meeting I take a photo of the card and email it to Evernote. That way, it's done right there and I'll always have it.
...And How to Find those Business Cards Again
Optical Character Recognition
When you put images in an Evernote account, it goes through OCR (optical character recognition). This means you can search the text in the images. To find any business card, search for that person's name in Evernote and it will find the business card image. Note that OCR takes up to half-an-hour for new files, (unless you use the paid Evernote service).
Finding Contacts in a Particular City
Doing a road trip and wondering what clients are in the city? Type in "Chicago" and find all those business cards with "Chicago" on them.
Finding Contacts at a Particular Company
See a person at a conference and remember where they work but not their name? Open your Evernote app on your phone and search for the company name to bring up all your business cards from that company. Evernote can be downloaded on your laptop, tablet and phone, and syncs across them.
If you like how Evernote works, you can use it for a lot of other things. For example, have a great wine at a restaurant? Then take a photo of the label and send it to your Evernote account. You can also tag your notes in Evernote, eg, with the words "business cards" and "wine" and then you can search within each tag.
I have 2,828 notes in my Evernote account! You could say that I'm a big fan.
If you have Evernote, how do you use it? Please let me know in the comments.