How to File 100 Business Cards in 15 Minutes...and Find Them Again

Here's how to file your business cards very, very quickly, and then find them again when you need them.

You'll Need 3 Things:

1. A stack of business cards

1. A stack of business cards

2. Your cell phone

2. A cell phone

3. Evernote

3. Evernote

How to File 100 Business Cards in 15 Minutes...

1: Download Evernote

Evernote is like Windows Explorer on steroids - it makes it easy to store and find your notes. If you're new to Evernote, using it to store your business cards is a great way to start. And it's free!

Download it here: www.evernote.com

Download Evernote

Download Evernote

2. Find your Evernote email address

Every Evernote account comes with its own unique email address. Send an email to this address, and it goes right into your Evernote account. To find out what your address is, open Evernote, and go to Tools -> Account Info and see the field "Email notes to:".  It will say something like charlie232@m.evernote.com.

Add this email to the address book on your cell phone.

Find your Evernote email address

Find your Evernote email address

3. Take a photograph of the business card ...

...using your cell phone. Email it to your Evernote account.

Take a photo of the card

Take a photo of the card

When you open Evernote, you'll see the picture of the business card that you just emailed. Good job!

If you have a stack of business cards to get through, it takes about 15 minutes to do 100 cards this way. And it's great when you're on the road - after the meeting I take a photo of the card and email it to Evernote. That way, it's done right there and I'll always have it.

Find the photo of the card in Evernote

Find the photo of the card in Evernote

...And How to Find those Business Cards Again

Optical Character Recognition

When you put images in an Evernote account, it goes through OCR (optical character recognition). This means you can search the text in the images. To find any business card, search for that person's name in Evernote and it will find the business card image.  Note that OCR takes up to half-an-hour for new files, (unless you use the paid Evernote service).

Searching for "Rosetta" in Evernote finds this business card

Searching for "Rosetta" in Evernote finds this business card

Finding Contacts in a Particular City

Doing a road trip and wondering what clients are in the city? Type in "Chicago" and find all those business cards with "Chicago" on them.

Finding Contacts at a Particular Company

See a person at a conference and remember where they work but not their name? Open your Evernote app on your phone and search for the company name to bring up all your business cards from that company. Evernote can be downloaded on your laptop, tablet and phone, and syncs across them.

I searched for "Chicago" and Evernote can find 3 business cards with this word on them.

I searched for "Chicago" and Evernote can find 3 business cards with this word on them.

If you like how Evernote works, you can use it for a lot of other things. For example, have a great wine at a restaurant? Then take a photo of the label and send it to your Evernote account. You can also tag your notes in Evernote, eg, with the words "business cards" and "wine" and then you can search within each tag.

I have 2,828 notes in my Evernote account! You could say that I'm a big fan.

If you have Evernote, how do you use it? Please let me know in the comments.

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